| The Sage BusinessWorks General Ledger module is the hub of all accounting activity. Today, organizations are faced with a complex and rapidly changing environment. To respond to these challenges you need an interactive financial accounting system—one which puts information at your fingertips and facilitates the analysis and presentation of your financial data. Sage BusinessWorks General Ledger will help you meet your financial accounting challenges, improve productivity and support the growth of your company. Through informative reports, intuitive entry and inquiry screens, and powerful data analysis tools, the Sage BusinessWorks General Ledger module organizes the financial data of your organization and enables you to produce financial statements at any time. |
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Quick Links
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| Data Entry | Screen Shots | Utilities | Integration |
| Forms | Transaction History | Inquiries | Features |
| Report Examples | Other Reports | ||
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Operational Flexibility
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Generous Field Sizes
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Add and maintain a virtually unlimited number of accounts, each using up to 8 digits with an additional 3 digit department number. A 40-character account description can be maintained, as can a generous 1,024-character journal entry description. | ||
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Maintain Chart of Accounts
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Use the Maintain Chart of Accounts function to enter, change, examine, or remove accounts in the chart of accounts. |
Powerful Search Options
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Search options include many variables, to aid in quickly locating the desired account number. |
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Recurring Journal Entry
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Many journal entries, such as rent, lease payments, and depreciation, are the same month after month or week after week. You can add an unlimited number of recurring journal entries to keep on file and post as needed, eliminating the need to reenter the entire transaction every time. | ||
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Account Information |  |
Account Inquiry |
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Transaction Inquiry |  |
Transaction Detail Inquiry |
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Bugets |  |
Calculated Budgets |
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Copy Accounts |  |
Customizing Income Statement |
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Export Journal Entries |  |
General Ledger Status |
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Initial Balances |  |
Maintain Accounts |
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Maintain Account Balances |  |
Maintain Departments |
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Notes |  |
Journal Posting |
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Recurring Journal Entries | ||
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Export Journal Entries
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You can create a text file containing information about journal entries and use this information in other programs or in another copy of Sage BusinessWorks running on another workstation. |
Import Journal Entries
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Bring journal entries from other programs into Sage BusinessWorks. This is particularly useful for transferring batches of journal entries from remote locations or interfacing specialized applications into Sage BusinessWorks. |
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Import Account Information
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Transfer account or budget information from a text file into Sage BusinessWorks. | ||
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Sage BusinessWorks General Ledger integrates seamlessly with every other Sage BusinessWorks module.
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Keep long-term history
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You may elect to store journal detail for up to nine years and summary history for up to nine years. |
Transaction drill down
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From Account Inquiry, Post to Journals, Maintain Recurring Entries, and Maintain Account Budgets, when you select an account that has transaction detail available, you can "drill down" to search through and view the selected account’s transaction details and source documents. |
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Account Inquiry
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Use this option to view information about any General Ledger account. Information is for review only and cannot be changed. |
Account Balance Inquiry
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Account balances are easily viewed by period for each account number. |
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Prevent Out of Balance Postings
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Prevents out-of-balance entries in the general ledger to help maintain the accuracy and integrity of your financial information. |
Special Journals
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Special journals for your custom use may be defined and created. |
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Customize Reports
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The Income Statement, Balance Sheet, and Cash Flows Report are easily customized to your business with user-defined report headings. |
Multi Company Consolidation
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Print multi-company financial statements while still maintaining separate accounting records for each business. |
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Budgeting
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Create and maintain account budgets using flexible and powerful tools. Reports compare actual revenues and expenses to budgeted amounts. |
Report Groups
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Group selected reports together for ease of printing. Report groups are particularly useful for creating a series of reports with specific setups that you print on a regular basis, such as month-end close reports. |
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Status Display
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A single screen displays important status information such as: Current Month, Number of Accounts, number of years to keep history, etc. A handy way to review setup information. |
Calendar
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Each date field offers a handy calendar icon to help you select the exact date you’re after. |
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Account Number Selection Help
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If you’re uncertain you’ve selected the correct account, the handy Account? Button provides useful information about the currently selected account. Account #, Description, Account Type, Usual balance (debit/credit), Normally entered as (positive/negative), and Period Balance. |
Attachments
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Use the Attachment Manager to link or embed OLE files, such as bitmaps, text documents, and spreadsheets, in Sage BusinessWorks records, such as accounts, vendors, customers, employees, parts, and jobs. The attachments you create appear in a list in the Attachment Manager window, and the title bar identifies the record to which they’re attached. |
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Electronic Manuals
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Manuals are available in electronic PDF format for quick reference anytime. |
Notes
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Lengthy text notes may be added, maintained, and viewed for each account. The Notes button appears in bold when a note is on file. |
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Report Groups
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Use this option to place reports into groups so that you can quickly and easily print multiple reports at one time. Report groups are particularly useful for creating a series of reports with specific setups that you print on a regular basis, such as month-end close reports. | ||
| Sage BusinessWorks uses your data to produce a wide range of reports including graphical reports, which present you with three-dimensional representations of your account balances and much more.
Click images to view reports. |
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| This report shows the variance between two months and the percentage of variance. It is most often used to compare the current month's activity to the previous month's or the same month last year. | This reports shows a standard profit and loss statment for the selected months activity. | ||
| This report shows increases or decreases in your company’s cash and cash equivalents. This report compares the Balance Sheet of two months and determines the cash flows for that period. It summarizes the changes in financial position of the business by showing where it acquired financial resources during the period and where it applied or used resources. | The Flash Report contains various financial ratios that help you evaluate the position of your firm, compare your results with other relative sized firms in your industry, and identify trends in your financial position. Also included in the report are historical summaries of both the Balance Sheet and Income Statement. These summaries provide management with a concise overview of your company’s financial history. | ||
| Date Range Income Statement | Trial Balance | ||
| Journal Report | Account Detail Report | ||
| Budgeted Income Statement | Standard Balance Sheet | ||
| Comparative Balance Sheet | Business Graphics | ||
